Let our events module do the heavy work for you.
Following the successful launch of Rezcontrol, our cloud-based property management system (PMS), we have broadened our offerings with the addition of an innovative module to handle event management for your hotel.
How can Rezcontrol’s Events Module help me?
Once this module is enabled on your Rezcontrol PMS, you’ll be able to set up event rooms, templates, and function sheets, and coordinate conference and banqueting with a variety of additional automation.
Whether you’re managing a wedding weekend, a corporate event, or an upcoming Christmas party – the power of Rezcontrol is at your disposal.
From simple creation of professional function sheets or quotes to detailed reporting and automated alerts for back-of-house – once setup is complete, the module will coordinate everything for you.
Creating an event
The Rezcontrol Events module is flexible and configurable, giving you options to book any type of event; with or without accommodation.
For example, while coordinating a wedding weekend, your team can build an event detailing room hire and accommodation rates, alongside the cost of arrival drinks, canapés, wedding breakfast and the wedding band.
Alternatively, you can offer pre-built packages, breaking down revenue in the background. Either way, the accommodation can be booked within the event reservation, saving valuable time for your team, and providing convenience for your guests.
Building templates and bespoke function sheets
By creating templates, you can speed up the quotation process. Simply select numbers and options, and your quote is in the hands of the client within minutes with a full breakdown of costs and key details.
You can build your own quote templates, section by section, to display any visuals that you feel may provide a more interactive experience for your guest.
Using predetermined and programmable rules, once a quote has been accepted, you can set your payment gateway to charge in full, or take a deposit, to secure the wedding event booking.
The benefits for both front and back of house
By customising your event templates, Rezcontrol will generate your future function sheets for all events while tracking guest charges and providing you the peace of mind that your events are organised and costed correctly.
Rezcontrol function sheets will aggregate critical information directly from the reservation using merge fields. There are many merge fields available which pull through a range of key information about the guest, the event, options selected, costs, deposits, totals, etc.
Beyond providing convenience for your guests, the module will collate information for the benefit of internal use. Details to provide operational logistics for front-of-house, and details on the food and beverage selections to assist the kitchen and bar.
A full task diary has also recently been added into Rezcontrol, perfect for assigning event preparations to different departments or members of the team within your hotel.
How can I find out more about Rezcontrol?
You can find out more about Rezcontrol on the Avondata website. The next step would be to book an online demonstration and let us show you that the proof is in the product.
Alternatively, please contact the sales team on 0330 223 1456 or email sales@avondata.co.uk.